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HF:Getting Started Guide (Simple Fund)

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BGL Client Centre

The BGL Client Centre provides you with a direct connection to BGL. It is recommended that you register with the Client Centre as soon as you purchase the software.

At the Client Centre you can:

  • view your client details
  • log a support call
  • monitor the status of current support calls and mark them as resolved
  • modify the problem of logged calls
  • view the problem and resolution details of your past calls
  • view the consultant allocated to solving your problem
  • view BGL announcements
  • view and pay subscription invoices
  • register for training courses, user groups and update seminars
  • register for BGL functions
  • book a call-back time for your support calls
  • access BGL Wiki
  • access BGL Forum
  • download PDF copies of Training Manuals
  • provide feedback to BGL
  • add or vote for enhancements to the software using the Wishlist system

How to Register for the Client Centre

  1. From an Internet browser, go to the following web address - http://clients.bglcorp.com.au/
  2. Click on Register on the left menu.
  3. Input the following information :
  • Administration Contact Email (previously provided to BGL)
  • Product ID
  • Username (create your own)
  • Password (create your own)

Note: For direct access to the BGL Client Centre from Simple Fund, save your username and password in Administration | Defaults | Tasks/Help.

Sfgetstarted image005.png


Contacting BGL

BGL can be contacted via:

  • Street Address : Suite 2, 606-608 Hawthorn Road, East Brighton VIC Australia 3187
  • Phone:
Australia +61 3 9530 6964 / 1300 654 401
Hong Kong 800 933 545
New Zealand 0800 444 488
Singapore 800 616 2148
UK 0800 028 3491
  • Fax: +61 3 9530 6964

  • Email:
info@bglcorp.com.au
training@bglcorp.com.au
sales@bglcorp.com.au
admin@bglcorp.com.au
clientrel@bglcorp.com.au

BGL Support

You can receive assistance from BGL using the following methods:

BGL Wiki

  • BGL Wiki can be accessed from Simple Fund by clicking on Wikiglobe.gif from Help and Web Access | Help. All BGL Help resources, including Help Files, Training Manuals, Knowledge Base Articles and Release History are online on BGL Wiki.
  • Help Files within Simple Fund can be accessed from any screen by clicking on Help.gif.

Logging a Support Call

Click here to watch and learn how to raise a support ticket

Software Updates

To ensureSimple Fund automatically advises you of all updates, you must set up an Auto Update Notification within the software in Administration | Defaults | Tasks/Help.


Sfgetstarted image013.png

All installation and updates must be completed on the server. You must first ensure you can access the program from the server before accessing it from a workstation.

Updates can be downloaded from the BGL Client Centre. Detailed instructions can also be accessed from the BGL Client Centre.

For a list of all the new features, refer to the Release History.


Logging in to Simple Fund

  1. Simple Fund must be installed on the server and networked to a workstation. You must first ensure you can access the program from the server before accessing it from a workstation.
  2. To log in to Simple Fund
    1. Click Start | All Programs | Simple Fund and select the Simple Fund logo to log in to the program.
      Sfgetstarted image015.png
    2. Create a desktop shortcut on a workstation Sfgetstarted image017.png and click on this shortcut to open Simple Fund.
  3. Select Supervisor and click OK. There is no password for the Supervisor user.
  4. Sfgetstarted image019.png

    Note: A password can be added to the Supervisor user after you have logged in to Simple Fund. Refer to the Creating New User topic for more information.


Simple Fund Conventions

Keyboard shortcuts

Simple Fund uses standard windows shortcut keys:

Keyboard Shortcut Use
CTRL+C Copy
CRTL+X Cut
CTRL+V Paste


Simple Fund has its own shortcut keys should you prefer to use the keyboard rather than the mouse. Some common shortcuts used throughout Simple Fund:

Keyboard Shortcut Use
ALT+N Creates a new record
ALT+E Edits the current record
ALT+S post or saves the current data
ALT+X exits the current screen without saving


All shortcut keys can be accessed when right clicking any record in any screen in Simple Fund.


Sfgetstarted image021.png

Alternatively, shortcut keys are referenced on each Simple Fund button with an underlined character. For example, the Audit Report shortcut key from the Financial Reports screen is ALT+U Auditreport.gif


Simple Fund Icons

Every screen in Simple Fund contains common icons and fields as well as screen specific icons.

Some common icons that are accessible throughout Simple Fund screens:

Icons Use
Exit.gif

Click to Exit Screen

Select.gif

Click to Select Record

New.gif

Click to Add New Record

Edit.gif

Click to Edit Record

Del.gif

Click to Delete Record(s)

Save.gif

Click to Save


To easily identify each icon and field, hover your mouse pointer on the icon or field to display a yellow bubble hint.

Sfgetstarted image037.png


This function must be first enabled in Administration | Defaults | Tasks/Help.


Sfgetstarted image039.png


For quick data entry, the following conventions can be used in any Simple Fund screen:

  • Hit the Tab key on the keyboard to skip to the next field
  • Hit the Enter key on the keyboard to pre-fill fields with the details from the last transactions


Simple Fund Main Screen

The Simple Fund Main Screen has four key regions:

  1. Simple Fund Menu
  2. Ribbon Toolbar
  3. Fund Quick Search
  4. Simple Fund Custom Explorer


Simple Fund Menu

The Simple Fund menu Sfgetstarted image041.png is located at the top left hand corner of the main screen and displays the common command functions for Simple Fund. The button provides quick access to recently used items, help and explorer functionality.


Sfgetstarted image043.png


Ribbon Toolbar

The Ribbon Toolbar provides access to all Simple Fund processes. The ribbon provides complete access to all Simple Fund screens and processes. The ribbon has been organised in tabs that follow a fund administration process. These tabs simplify access to the more advanced Simple Fund features and modules

Toolbar.png


Fund Quick Search

From any screen, click Quicksearch.gif Fund Quick Search.

Type in the first few letters of the fund name in the search box and Simple Fund will bring a list of fund names containing these letters. You can then select the fund.

Sfgetstarted image048.png


Simple Fund Custom Explorer

The Simple Fund Explorer has ten items. The five top items are fixed and cannot be changed.

The five bottom items can be customised by users. You can create user shortcuts or customise these items. These shortcuts will only be accessible when the particular user logs into Simple Fund.

To customise the Simple Fund Explorer, you can use the drag and drop function to save these shortcuts.

Sfgetstarted image050.png

Refer to the Welcome to Simple Fund Help File on BGL Wiki for more information.


Creating a New User

From the Ribbon Toolbar:

On the Administration tab, in the Setup group, click User Maintenance


Usermaintenanceicon.gif

Click New.gif to add a new user.

Sfgetstarted image055.png


For more information on creating users, refer to Task 1.2 of the Simple Fund Advanced Training Manual.


Adding a Tax Agent

From the Ribbon Toolbar:

On the ATO Lodgement tab, in the ATO Lodgement group, click Tax Agents

Taxagentsicon.gif


Click New.gif to add the tax agent’s details.

Sfgetstarted image059.png


Note: The ATO details are acquired from ATO. Refer to the following links on ATO’s website for more information:

For more information on adding tax agents and lodgement in Simple Fund, refer to Appendix G of the Simple Fund Basics Training Manual.

Selecting a Fund

From the Ribbon Toolbar:

On the Fund Data Input tab, in the Fund group, click Fund Selection.


Fundselectionicon.gif


Highlight a fund and click on Select.gifSelect.


The selected fund code and name will appear on the of the Simple Fund Main screen.


Sfgetstarted image065.png


Once a fund has been selected, fund specific screens and fields can be accessed from the Ribbon Toolbar or the Explorer screen.

Chart of Accounts

The Master Chart of Accounts in Simple Fund covers all investment types reported for APRA and ATO Regulatory Return purposes. You will only need to add new investment sub accounts when a new investment is purchased.

To access the Chart of Accounts:

From the Ribbon Toolbar:

On the Fund Data Input tab, in the Listings group, click Chart of Accounts


Chartofaccountsicon.gif


The Chart of Accounts has the following pre defined account ranges:


Account Name Account Code Range

Income

200-299

Expenses

301-479

Taxation/Allocations

480-499

Member Accounts

501-600

Other Assets/Bank Accounts

601-700

Investments

701-799

Liabilities 800-899

Suspense

998-999


The Chart of Accounts can be sorted by account ranges by clicking on the drop down arrow next to Type.


Sfgetstarted image067.png


For more information on the Chart of Accounts, refer to the Help File on Chart of Accounts on BGL Wiki.


Types of Accounts

The Chart of Accounts has four types of accounts. Clicking on any of these icons below will create a new account and a series of linked accounts to the Fund Chart of Accounts when a member or an investment is added.

  • B.gif Bank Accounts - this is used to create Bank accounts within the 605 - 699 account range. Simple Fund will create the account as a Normal account. Simple Fund will pre-fill all the details except for the account name which needs to be typed in. The bank account will have linked sub-accounts for income
  • I.gif Investment Accounts - are any investment accounts such as shares, managed funds, real estate and fixed interest. Investment accounts are created in the 700 group of accounts and have linked sub-accounts for income, expenses, capital gains and where applicable, depreciation and/or distributions receivable.
  • M.gif Member Accounts - are used by Simple Fund to allocate profits and record member transactions and balances. Each member has a control account and numerous system generated sub-accounts. You must not change these accounts.
  • O.gif Other Accounts - this is the non specific general account group which can be used to customise each Fund's chart of accounts. Other Accounts provide you with flexibility to create additional Normal, Control and Sub Accounts


For more information on the chart of accounts, refer to Task 2.6 of the Simple Fund Basics Training Manual and Task 2.1 of the Simple Fund Advanced Training Manual.

For instructions on how to create an expense/income account, refer to FAQ 17018.

Transaction Types

From the Ribbon Toolbar:

On the Fund Data Input tab, in the Processing group, click Transactions


Transactionsslicon.gif


There are six transaction types in Simple Fund. These are:

  • Bank Statements
  • Dividend Reinvestment
  • Journal Cash
  • Journal Non Cash
  • Payments
  • Receipts

Refer to Task 2.6 of the Simple Fund Basics Training Manual for more information on Transaction Types.


Entering Transactions

Transactions can be entered from the Transaction screen.

From the Ribbon Toolbar:

On the Fund Data Input tab, in the Processing group, click Transactions


Transactionsslicon.gif


Click New.gifNew to add a new transaction. The following transactions can be added:

Transaction Instructions

Purchase

Task 2.1 - Simple Fund Advanced Training Manual

Income Received

Task 2.1 - Simple Fund Pensions Training Manual

Expenses Payable

Task 2.1- Simple Fund Pensions Training Manual

Dividend/Distribution Reinvestment

Task 3.2 - Simple Fund Advanced Training Manual

Journals

Lesson 2 - Simple Fund Basics Manual

Lesson 3 - Simple Fund Basics Manual


Additional transactions can also be added by clicking BONUS.gifAdditional Functions. The following transactions can be added:

Transaction Instructions

Bonus Issue

Task 2.4 - Simple Fund Advanced Training Manual

Consolidation

Help File on Transaction ListBGL Wiki

Subdivision/Split

Help File on Transaction ListBGL Wiki

Return of Capital

Task 3.1Simple Fund Advanced Training Manual

Financial Reports

The Financial Reports screen allows you to prepare various documents and reports. The Financial Reports screen is divided into six tabs:

  • Financial Reports
  • Returns
  • Member Reports
  • Investment Reports
  • Working Papers
  • Signatory


Some common documents are:

  • Financial Statements Front Cover and Index
  • Statement of Financial Position
  • Operating Statement
  • Income Tax Return
  • Members Statements
  • Investment Reports


The Financial Reports screen can be accessed:

From the Ribbon Toolbar:

On the Reports and Documents tab, in the Fund Reporting group, click on Financial Reports


Financialreporticon.gif


Toolbars

The Financial Reports screen contains two general toolbars.

Sfgetstarted image082.png


Printing, Previewing and Exporting Documents

To view a document before printing, click Preview.gif Preview to the left of the document name.

To change the number of printed copies, input a number between 0-9 next to the document name. To clear the documents selected, click Clear.gif Clear.

To print all documents selected, click Print.gif Print.

To export documents to PDF, Word or Excel, click on the appropriate icons - ExportpdfSF.gif Export to PDFWord.gif  Export to Word or Excel.gif Export to Excel

For more information, refer to Lesson 4 of the Simple Fund Basics Training Manual and the Help File on Financial Reports on BGL Wiki.

Ledger Reports

The Ledger Reports screen allows you to prepare various general ledger based reports and transaction listings.

Some common reports are:

  • Trial Balance
  • General Ledger
  • Transaction List
  • GST Summary
  • Bank Account Listing
  • Members Report

The Ledger Reports screen can be accessed:

From the Ribbon Toolbar:

On the Reports and Documents tab, in the Fund Reporting group, click on Ledger Reports.


Ledgerreportsicon.gif


Printing, Previewing and Exporting Reports

Select the report and click on Preview.gif Preview, Print.gif Print, ExportpdfSF.gif Export to PDFWord.gif  Export to Word or Excel.gif Export to Excel.

Refer to the Help File on Ledger Reports for more information.

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